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SAFE-D 2023 Annual Conference

Thursday, February 2, 2023 2:00 PM - Saturday, February 4, 2023 12:00 PM (CST)


UPDATE (1/27): Online registration is now CLOSED. On-site registration will take place at the Conference, but, due to overwhelming demand and space limitations, may not include access to the Conference luncheon.

SAFE-D is thrilled to announce the return of our Annual Conference to the Kalahari Resort and Convention Center in Round Rock (just north of Austin.) The event will be Feb. 2-4, 2023 and will be the year's biggest meeting related to ESDs and ESD issues. Just like previous years, the Conference will give you the opportunity to gain knowledge and skills that will help you better serve your districts. This is the premier educational event for Texas Emergency Services Districts.

SAFE-D will apply to the V.G. Young Institute of County Government, part of the Texas A&M AgriLife Extension Service, to serve as the event's Educational Sponsor and certify this training for ESD Commissioner Continuing Education.

Conference Schedule

Nearby Hotels: 

La Quinta:

Hampton Inn:

Holiday Inn Express:

There is complimentary self parking at Kalahari Resort & Convention Center.

HOTEL INFORMATION: SAFE-D's room block at the Kalahari Resort & Convention Center is currently sold out.

Important Info Regarding Booking More Than 5 Hotel Rooms at the Host Hotel:
SAFE-D negotiates hotel rates to provide reasonable rates for conference attendees. As part of this agreement, SAFE-D assumes financial responsibility for any unsold rooms at the hotels where we have contracts. The following policy will apply to anyone who books more than 5 hotel rooms at the negotiated SAFE-D rate. 
Any person, group, company or organization that reserves more than 5 rooms at the SAFE-D Conference rate agrees that they will cancel any rooms they do not plan to use earlier than the normal cut-off date for room reservations. The cutoff date for reservations in excess of 5 rooms is January 3, 2023By registering for SAFE-D at the conference rate, and/or within the SAFE-D negotiated room block, any person, group, company or organization agrees that if they fail to cancel the rooms by the cutoff date above, they will assume full responsibility to pay for any unused rooms at the full conference rate including all taxes and other fees in the event the rooms go unsold and the hotel acts to hold SAFE-D responsible for any unused rooms under the terms of the contract.

LOA and Tax Exempt Info:
Per our policy at Kalahari Resorts, we do not accept completed Letters of Authorization forms, Tax Exemption forms, nor Purchase Orders to be submitted to us at the hotel check-in. We have a dedicated team that approves these forms to ensure validity prior to attachment to the reservations prior to check-in. These forms should be submitted no later than 7 days in advanced to us at or fax them to 608-254-6116. We highly suggest that attendees submit these forms at minimum two weeks in advanced prior to the hotel check in so our team can process them in a timely manner. Failure to follow this procedure may result in full room and tax charges to the attendees on their personal cards; since our Front Desk will not accept these forms at check-in. If you have any questions, please see

Thanks to our Diamond Sponsors!


Cost is only $345 for an ESD Commissioner or service provider associated with a SAFE-D member district and $495 for a nonmember ESD Commissioner/service provider. The Early Bird Discount (reduces the price to $295 for members and $455 for nonmembers) is available until January 16, 2023.

Single day registration for Friday the 3rd or Saturday the 4th are also individually available. Commercial representatives may register for the Conference for $1095. This registration is for attendees only and does not include a booth - if you are interested in having a booth at the SAFE-D Annual Conference, please contact Tracy Wagner at

FULL registration includes the Preconference Workshop, and 1 ticket to Thursday's Meet & Greet. Lunch on Friday (the 3rd) is also included with Full Registration.

Extra tickets to the Meet & Greet and Friday lunch are sold out and no longer available for purchase.

SAFE-D Refund Policy: NO REFUNDS.

Kalahari Resort & Convention Center
3001 Kalahari Blvd.
Round Rock, TX 78665 United States
Event Contact
Clay Avery
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Thursday, February 2, 2023 2:00 PM - Saturday, February 4, 2023 12:00 PM (CST)
Tentative schedule:  Pre-conference workshop: 2:00 PM, Thursday, February 2nd.  Meet-and-Greet: 6:00 PM, Thursday, February 2nd.  Conference Sessions: 8-4:30 PM, Friday, February 3rd (Conference Luncheon at 12:15 PM.)  Conference Sessions: 8-Noon PM, Saturday, February 4th.  Adjourn: Noon, Saturday, February 4th.
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